Monday, April 7, 2014

Four Montyly notice



Next Four monthly meeting will be held on 22.04.14, Please sent common issues for abouv four monthly meeting before 10.04.14 through comments. Please do not sent personnal issues for above meeting.

Saturday, April 5, 2014

CHQ News-Revision of monetary limits for handling cases of loss/fraud for conducting the investigation at Divisional/Regional and Circle level

To view Directorate memo No. 8-03/2012-INV dated 24/3/2014, please CLICK HERE. 

OFFICE MANAGEMENT TIPS FOR POSTMASTER CADRE OFFICIALS

Work study at Post offices :

It is the basic need for every Postmaster on assuming charge of the Post Office to understand its staff , transactions , mail arrangements , area of service , volume of mails , the people and the culture in and around the Jurisdiction . It will provide a clear idea about what is what .

Staff 

The establishment and the working strength  to be studied along with the previous statistics about the staff  that was allowed to continue in the office.  A rough calculation should be made with the available statistics ie MPCM , Savings Bank , accountable articles for previous 3 year period.  After satisfying yourself with the work load , the actual requirement of staff is to be take note of.

Transaction statistics

The MPCM , SB and all other accountable articles should be studied for a specific period say for previous period and make a small comparison about the improvements / decrease in the transactions. This will give you a knowledge about the overall performance of the post office and its functions.

Mail Arrangement

Make a study on the receipt and dispatch of mails at office and find out the suitability .  This will provide a scope of identifying number of staff required at the receipt time and dispatch time for ordinary mails. Cross check the mail arrangement with the office working hours and identify dead time wherein there is a difference between receipt of bags and opening cum processing along with the closing of bags and the dead time between closing and dispatch of mails. This provides a opportunity to identify and shift staff for the work and for modification of working hours according to the mail timings.
If mail is received early and the office also commences immediately
Check the counter service requirements ie no of staff to attend counter 
If mail is received early and the office opens after a short duration
Check for staff requirement for the mails to be processed and modify the timings for staff accordingly
If mails is received after opening of office
Check the mms and mail arrangement schedules  for modification and possibility to receive mails within time
If mails received at frequent intervals ie twice in the morning
Check the interval time between the two arrivals if the time is short try processing together and if there is a good gap say 1 hours. Process only the ordinary mails first and the accountable mails together. ( you can also prepare two list for postman ie Delivery SLIP no 1 & 2 by creating duplicate beats for postman)  There can be no restrictions on creation for the same beat and only requirement is to send all mails received for delivery on the same day.. 

Area of service

Different post offices have different geographical dimensions for delivery and service.  Have a study about the area within a short period of time which will help a lot in the day to day work as a Postmaster
If the area is have a good dimensional size
Prepare to work according to the area requirement ie The Postman who should proceed first , second and so on and deploy staff accordingly
If the area does not have a good dimensional size
Prepare a dimension your self and plan to send the postman accordingly.
If the area is like a square or rectangle in shape
 Prepare Postman for beats and not beats for postman.  Select the postman with service hierarchy  and provide nearest square for the most senior and next to his junior and so on.
If the area is a butterfly type in shape
Prepare customer wise postman beat or location based ie.  Two postman should not be allowed to share one area . Hence one full area should be provided for one postman . They can also be some rotation within the beats at regular intervals.


Volume of mails

Analyze the volume of mails ie Ordinary mails on a day to day basis and understand variations in the volume ie Monday will be heavier than Tuesday , and Tuesday will be easier than Wednesday and so on This provides an understanding in how the Postman can be controlled or used effectively in other activities of the office ie . PLI , RPLI , Account Opening etc
Accountable mails also needs some study for analyzing the work load of the postman . The number of bulk mails delivered by each postman and the details of such customers to be taken note of for providing window delivery. The newly created townships should also be studied about the requirement of manpower for mail delivery.
People and culture
This is the most important aspect in analyzing the functioning of a post office . Each place has its own culture and tradition , business and profession . we have to go thro the life of the people , especially their requirement from Post office.  This will be helpful in deciding the product to be concentrated at the post office rather than concentrating on all the products and services of a PO.

CRISIS MANAGEMENT

What can a  Postmaster  do on the following situations
Leave of staff
Should be regulated within the office and should see that each and every staff can avail their required leave in time.
Emergency situations are exempted and upto the postmaster to decide.
Do not recommend leave for staff for long durations for silly reasons . Just make a remark on the leave application on your disinterest ( Instead you can request your staff to cutshort their leave)
Deputations
When you have already studied about the staff engagement for the past years and also current requirements , the transactions , the mails , the people now you can readily fight with the administration about the necessity on production of the statistics . You may also communicate the authority that you should not be held responsible for any deficiency of service at the counter when staff are being compelled for deputations.
Shortage of staff due to leave and deputation
Open only those counters where you can provide service. Ask customer to stand in a single queue . Accept transactions on First in and First Out method . Take your standard timing for completion of transactions . Put a notice to people on the present day staff position of  your office.


Business development activities

At present the Administration is highly worried about the BD products and its revenue. It becomes inevitable to do some business for the management even though we may be at a hectic situations. After completion of the above study and implementation of the CRISIS management technique , one can be free enough to identify products and services for business.


Stages for business development

When you find that there is  business in mails
 Concentrate only on mails for a period of 6 months and do not consider admin pressure and achieve some good jumps in regd, speed , parcels  bookings and record it for you support
Product change
Identify the next product ie Savings Bank and concentrate to open more number of accounts for a period of 6 months and create a record of the same for support

Modify supervising Techniques

Our traditional supervising techniques needs lots of modifications and to be brought to suit the present environment  that can protect against the management , staff and the public


Delivery performance
Check returns by yourself  and concentrate only on those articles returned undelivered ( Do not waste time from invoicing for supervision )
Postman Delivery time
See that sufficient people are attending the work to ensure the postman leaves in time
Reporting
Always report on all discrepancies ie misspent , misdirected , complaints etc and do not take your self into problems
Technology problems
Do not try to rectify it by yourself . There are people to do their job so just report and record it for support . Do not try to be over enthusiastic as it will not support your job.
Late arrival of Postman
Modify staff timings accordingly and make yourself convenient to supervise it after that.  Ie for office which starts from 09.00 to 05.00 make a staff to attend from 10.00pm to 06.00pm  and modify your time accordingly

CHQ News-FAQ on Honorarium to MTS/Group 'D'

No. I-11020/1/2014-Estt.(AL)
Government of India/Bharat Sarkar
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

The following FAQs supplement the FAQs in respect of Estt. (Allowances) Section already placed in public domain vide F. No. 21011/08/2013-Estt.(AL)

Honorarium
SI. No.
Frequently asked Questions
Answer
1.

What are the rates of honorarium admissible to MTS/Group 'D' officials when they are appointed to work as Dispatch Rider/Scooter Driver?
The rate of such honorarium is pegged at Rs. 10/- per day in terms of this Department's OM No. No.17011/01/2011-Estt.(AL) dated 17-04- 2013
2.
What are the rates of honorarium admissible to MTS/Group 'D' officials/ Dispatch Riders/Scooter Drivers when they are appointed to work as StaffCar Drivers?
The rate of such honorarium is pegged at Rs. 20/- per day in terms of this Department's OM No. No.17011/01/2011-Estt.(AL) dated 17-04- 2013,

CHQ News-Association's impact : CPMG Rajasthan Circle submitted report to Sr. DDG (Vig.) Postal Directorate in death case of Ms. Mohini Gupta, ASP, Ajmer

To view the report submitted by CPMG Rajasthan Circle to Sr. DDG (Vig.) Postal Directorate, pleaseCLICK HERE. 

Monday, March 24, 2014

Closing of Central Government Offices in connection with General Elections - Dopt Orders

Closing of Central Government Offices in connection with general elections to the Lok Sabha and State Legislative Assemblies and Bye Elections to Legislative Assemblies during 2014.

MOST IMMEDIATE

P. NO. 12/7/2014-JCA 2
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)

North Block, New Delhi
Dated the 21st March,2014

OFFICE MEMORANDUM

Subject: Closing of Central Government Offices in connection with general elections to the Lok Sabha and State Legislative Assemblies and Bye Elections to Legislative Assemblies during 2014.

The undersigned is directed to say that in connection with the general elections to the Lok Sabha and State Legislative Assemblies of Andhra Pradesh, Odisha & Sikkim and Bye Elections to Legislative Assemblies of some States, scheduled to be held in 2014, the following guidelines, already issued by DOPT vide OM No. 12/14/99-JCA dated 10th October, 2001, have to be followed for closing of the Central Government Offices including Industrial Establishments in the States:-

(i) The relevant offices/organizations shall remain closed on the day of poll in the notified areas where general elections to the Lok Sabha and State Legislative Assembly are scheduled to be conducted.

(ii) In connection with bye-election to State Assembly, only such of the employees who are bona-fide voters in the relevant constituency should be granted special casual leave on the day of polling. Special Casual leave may also be granted to an employee who is ordinarily a resident of constituency and registered as a voter but employed in any Central Government Organization/Industrial Establishment located outside the constituency having a general/bye-election.

2. The above instructions may be brought to the notice of all concerned.

sd/-
(Ashok Kumar)
Deputy Secretary(JCA)


this is a test message

Tuesday, March 18, 2014

CHQ News - Letter to Secretary (Posts) to conduct vigilance enquiry into the dealth case of IP.

No. GS/AIAIASP/Misc/Inquiry/2014 dated : 18/3/2014.
To,
Ms. P. Gopinath,
Secretary (Posts),
Dak Bhavan, Sansad Marg,
New Delhi 110 001.


Subject : Request for initiating vigilance enquiry into the death case of Smt. Mohini Gupta, ASP Ajmer (Rajasthan).


Respected Madam,
 

With due deference, it is submitted that IP/ASP Cadre is being cornered and harassed by way of filing frivolous Criminal complaints against them for any untoward incident of misappropriation occurred in their office, sub divisions, at the behest of Administration, that too when the said Incharge /Sub Divisional Head himself has unearthed the unfortunate defalcation incident. In case, it is the accountability aspect, which prompts the Administration to initiate action against the Incharge /Head of Sub Division, then I am sorry to say that the officers in the hierarchy are also equally responsible for the misappropriation being the Incharge of the Division, Region and Circle. There is no immunity to these people and it cannot be said that officers working on these positions do not carry any responsibility. Therefore, the divisional head, DPS, PMG, CPMG etc ought to have been arrayed in the list of offenders while lodging FIR before the independent agencies for investigations.

If IP/ASP cadre who detect the scam are not provided any safeguard, then the day would not be far when such officer, fearing their personal involvement, would not dare to report it. One such incident has come to my notice, where the brave differently able female ASP of Rajasthan Circle, who unearthed the misappropriation, who otherwise deserves pat on her back and need encouragement, was made prime offender in the FIR lodged before CBI authorities, by the Rajasthan Circle administration. The said brave differently-abled lady ASP could not bear the impact. She recorded the material facts, findings of the misappropriation case, biased mindset, in a representation dated 19.01.2014 and sent to Secretary (Posts) and Shri Kapil Sibal Hon’ble Cabinet Minister before leaving for heavenly abode on 29.01.2014. In this unfortunate incident, we have not only lost our dedicated, brave, sincere and hardworking officer but also miserably failed to remove stigma against her.

I am enclosing herewith a copy of representation dated 19/01/2014 written by late Smt. Mohini Gupta, ASP, Ajmer addressed to Secretary (Posts) and copy endorsed to Shri Kapil Sibal JI Hon’ble Minister for Communication and IT and CPMG Jaipur regarding detection of fraud and harassment at SPC Ajmer. It is learnt that persons involved in the case are still at large. I am also enclosing herewith a copy of letter No. IP/ASP/Raj/Feb./1/2014 dated 28/2/2014 addressed Lt. Col. D. K. S. Chauhan, CPMG, Rajasthan Circle, Jaipur by Bhupendra Parasher, Circle Secretary, AIASP Rajasthan Circle with regard to sad demise of Smt. Mohini Gupta and action against many IPs and ASPs with malicious and biased mind.

It is therefore urged upon to pass an order for immediate departmental vigilance enquiry at Directorate level on the points raised by the deceased officer in her representation dated 19/1/2014 to elicit the truth and to bring the real culprits behind bars. It is also requested to device safeguard measures for the IP/ASP cadre in order to avoid any such incident in future.

Hoping for an early action and line in reply.
Yours Sincerely,

Encl : (56 pages)
Sd/-
(Vilas Ingale)
General Secretary


Copy forwarded for information and necessary action to :

1. Lt. Col. D. K. S. Chauhan, Chief PMG, Rajasthan Circle, Jaipur 302007

2. Shri Bhupendra Parashar, Circle Secretary, Rajasthan Circle & Inspector Posts o/o CPMG, Rajasthan Circle, Jaipur 302007.

Jaipur GPO & Barmer Roll out today under CBS Project

Jaipur GPO Photograph




Barmer HO Photograph


 
 

HAPPY HOLI 2014


IP/ASP Association Rajasthan Circle wishes you & your family

HAPPY HOLI 2014


Friday, February 28, 2014

Letter to CPMG Regarding Issue related to Death of Ms.Mohini Gupta


ALL INDIA ASSOCIATION OF INSPECTOR/ASSTT.SUPDT.POSTS

Rajasthan Circle Branch, Jaipur-302 007
 

President                  Secretary                             Treasurer

Atma Ram           Bhupendra Parashar                     Gauri Shanker

9414775300               9414576782                                   9829536096


सेवा मे,
     ले.कर्नल डी.के.ए़स. चौहान,
     मुख्य पोस्टमास्टर जनरल,
     राजस्थान परिमण्डल, जयपुर - 302007

No. :-   IP/ASP/Raj/Feb./1/2014                                 दिनांक 28.02.2014

 fo"k; %& Jherh eksfguh xqIrk dh nq[kn e`R;q ,oa vusd l- v/kh{kdksa@fujh{kdksa ds fo:) nqHkkZouk ,oa iwokZxzg ls xzLr gksdj dk;Zokgh djus ds laca/k esaA
--------------------


vknj.kh; egksn;]

     eSa vkidk /;ku gekjs laxBu dh lnL;k Jherh eksfguh xqIrk] l- v/kh{kd vtesj dh nq[kn e`R;q dh vksj vkd`"V djuk pkgrk gWwA vki bl rF; ls rks voxr gksaxs fd Jherh xqIrk ,d fodykax ,oa chekj efgyk Fkh ijarq laHkor% vki ;g ugha tkurs gksaxs fd ml vHkkfxu efgyk dk Mkd ifjokj ds vfrfjDr vkSj dksbZ lxk laca/kh ugha FkkA og HkkbZ] cfgu] ekrk] firk] ifr ,oa larku ds lq[k ls oafpr jg dj lalkj esa iw.kZr% ,dkdh thou th jgh Fkh ,oa iwjh rjg Mkd foHkkx ds fy;s gh lefiZr Fkh vkSj ;g foHkkx gh mldk ifjokj FkkA

     ;g ,d fufoZokn lR; gS fd Jherh eksfguh xqIrk izR;sd dk;Z iw.kZ drZO; ijk;.krk] fu"Bk ,oa bZekunkjh ls fd;k FkkA mudh dk;Z dq’kyrk Hkh ;dhuu mPp dksfV dh FkhA izca/kd] LihM iksLV lsaVj vtesj ds muds dk;Zdky ds nkSjku ,e ,u vks ih esa LihM iksLV lsaVj vtesj yxkrkj vf[ky Hkkjrh; Lrj ij izFke nl lsaVlZ esa 'kkfey jgkA og dEI;wVj dk;Z esa n{k Fkh vkSj ,e ,u vks ih ds MkVk dk lVhd fo’ys"k.k dj lh/ks {ks=h; dk;kZy; vtesj dks fjiksVZ izLrqr djrh FkhA ;|fi mudh M~;wVh 10-00 ls 18-00 rd Fkh] ijarq og LihM iksLV lsaVj ds rhuksa lSV~l dk dq’kyrk iwoZd i;Zos{k.k djrh FkhA og ,e-ch-lh- vtesj ds i;Zos{k.k dk vfrfjDr Hkkj Hkh lg"kZ Lohdkj dj pqdh FkhA bu lcds ckotwn iz’kklu ,d ds ckn ,d vfrfjDr dk;ZHkkj Mkyrk jgk vkSj og 'kkyhurk iwoZd mls fu"BkiwoZd djrh jghA

     ijarq LihV iksLV lsaVj esa gq;s nqHkkZX;iw.kZ xcu izdj.k us mls iwjh rjg rksM+ dj j[k fn;kA ;g izdj.k Jherh eksfguh xqIrk ds dkj.k gh izdk’k esa vk;k Fkk vkSj nqHkkZX;o’k foHkkx us mls gh eq[; vfHk;qDr ds :i  esa fpfUgr dj lh-ch-vkbZ- esa izFke lwpuk fjiksVZ ntZ djokbZA egksn;] bl xcu izdj.k dk eq[; vfHk;qDr rks fuf’pr :i ls Jh fufer pkS/kjh gh gSa] tks vkt Hkh foHkkx ,oa lh ch vkbZ dh igaqp ls ijs gSA bl izdj.k esa ftl rjg ls foHkkx ,oa lh ch vkbZ us Jherh xqIrk eq[; vkjksih cuk;k] mlls og xgjs ruko esa vk xbZ Fkh vkSj ;gh ruko muds thou ds var dk dkj.k cukA bl nkSjku vkius lgkuqHkwfriwoZd fopkj ,oa d`ik djrs gq, Jherh xqIrk dk LFkkukarj.k t;iqj dj fn;k Fkk ijarq iksLVekLVj tujy vtesj us mls HkkjeqDr ugha djds dks<+ esa [kkt dk dk;Z fd;kA

     Jherh eksfguh xqIrk us mijksDr vU;k; ds fo:) Jheku~ dfiy flCcy] dsUnzh; lwpuk ,oa izks|ksfxdh ea=h dks ,d vH;kosnu fnukad 19-01-2014 Hkstk Fkk ftldh izfr ifje.My dk;kZy; dks Hkh izsf"kr dh xbZ FkhaA ;g vH;kosnu vc mldk e`R;qiwoZ fn;k x;k c;ku gS ftls ,d izekf.kd nLrkost eku dj mlesa mBk;s x;s eq)ksa ij tkap dh tkuh pkfg;sA esjk vkils fouez fuosnu gS fd gj ml O;fDr ds fo:) fu"i{k tkap dh tk; ftlus Jherh xqIrk dks izrkfM+r fd;k ,oa fnoaxr vkRek dh 'kkfUr ds fy;s nksf"k;ksa dks U;k; ds dV?kjs esa [kM+k fd;k tk;sA Jherh xqIrk us vius vH;kosnu esa ftu yksxksa ij vaxqyh mBkbZ gS muds fo:) l[r dk;Zokgh fuf’pr :i ls le; ,oa U;k; dh ekax gSA

     egksn;] LihM iksLV lsaVj vtesj esa gqvk xcu foHkkx ds fy;s ,d cM+k >Vdk gSA bl izdj.k esa eSa vkidks fo’okl fnykrk gWw fd gekjs la?k ds lHkh lnL; foHkkxh; tkap esa viuh iw.kZ {kerk ds lkFk lg;ksx djus ds fy;s rRij gSaA ijarq ftl rjg ls gekjs lnL;ksa dks pqu pqu dj vfHk;qDr@lgvfHk;qDr ds :i esa fpfUgr dj izrkfM+r fd;k tk jgk gS og nqHkkZX;iw.kZ gSA Jherh eksfguh xqIrk dh nq[kn e`R;q ,oa vusd l- v/kh{kdksa@fujh{kdksa ds fo:) nqHkkZouk ,oa iwokZxzg ls xzLr gksdj dk;Zokgh djus ds dkj.k bl la?k ds lnL;ksa esa dkQh vkdzks’k ,oa ruko gSA vr% esjh vkils fouez izkFkZuk gS fd bl izdj.k dh fu"i{k ,oa iwokZxzg jfgr tkap djokus dh d`ik djsa] ftlls dksbZ Hkh funksZ"k vU;k; dk f’kdkj u gks ldsA


आदर सहित

भवदीय

(भूपेन्द्र पाराशर)

                                                              सचिव,

निरीक्षक/सहायक अधीक्षक डाक संघ,

राजस्थान परिमण्डल शाखा, जयपुर I

Copy to :- General Secretary, All India Association of Inspectors/Asstt. Supdt. Posts, New Delhi. Please take up above issue at Directorate Level